Assign a substitute instructor

The Instructor Coverage page shows every class for the week as a colour-coded calendar grid. It's the fastest way to see which sessions have a gap and to confirm who is covering them.

Read the coverage grid

1. Go to Classes in the sidebar, then select Coverage from the sub-navigation.
2. Use Previous week and Next week (or select the week label to jump back to This Week) to move between weeks.
3. Read the colour of each session block:
   • Green — primary and assistant instructor are both assigned.
   • Amber — primary instructor only, no assistant.
   • Red — no instructor assigned.
4. The summary cards at the top show totals: Total Classes, Fully Covered, No Assistant, No Instructor.

Filter by instructor

If you want to see only the sessions for a specific coach, use Filter by instructor at the top of the grid and select a name. Select Clear filter to return to the full view.

Assign or change an instructor

Coverage assignments live on the class template (for the recurring default) or on an individual session (for a one-off change).

To update the recurring default on a template:

1. Go to Classes, then Templates.
2. Select the template card you want to update.
3. In the edit drawer, change Primary Instructor or Assistant Instructor, then select Save Changes.
4. Return to Coverage — newly generated sessions will reflect the updated assignment.

To assign a substitute for a single session only:

1. Go to Classes, then Schedule.
2. Select the session block for the date in question.
3. Edit the session's instructor field directly, then save.

Once the assignment is saved the coverage grid updates and the session block changes colour to reflect the new status.

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Related:

• Create and manage class templates
• Instructor is absent — how do I cover the gap?
• Schedule a class session