Moving gym software usually means re-typing your roster and re-grading everyone by hand. Base Control builds your setup from the disciplines you teach, and your members arrive on the grades they already hold.
Belts & stripes preservedNo re-grading by handNobody re-onboards
Judo and yoga under one roof? Kids and adults on different ladders? A gym floor with no gradings at all? The setup shapes itself around what you run.
Step 01
Pick your disciplines. The setup builds itself.
Choose what you teach and the wizard sets up the right programs, combined or split for adults and kids, your call. Belt ladders come with them where we ship a verified one; for the rest you pick a preset in a tap. A live preview shows the programs and ladders you'll get before anything is created, and every step can be skipped.
Ten martial arts, plus yoga, Pilates, strength & conditioning, CrossFit and gym-floor access
No syllabus? Run casual and gym-floor with gradings switched off
A live preview of what we'll set up, before anything is created
Step 02
Import your members. Belts and stripes come with them.
Export a CSV from your current system and bring your members across in one pass, up to 500 at a time. Put "Blue Belt 2 Stripes" in the belt column and that is exactly what arrives, on the right ladder for the program they train in.
Belt and stripes land on the right ladder for each member's program
Belt labels from other systems are read and matched, so you're not re-typing 200 grades
Every row previewed and validated before anything is written
Step 03
Invite your members. Nobody re-onboards.
Members get one login each, created only when they actually have access. Kids under your minimum age don't get one at all, and guardians stay in the loop. When you're happy, switch on billing. That's the move, done.
One identity per person, across every membership they hold
No card, no lock-in. Export everything back out any time
Direct debit and GST handled properly from day one
Everything that makes them your members.
The people
Names, contact details, and every membership each person holds, adults, kids and casual drop-ins on one roster.
The belts
Rank and stripes land on the right ladder in the right program. Members start on the grade they've earned, not from zero.
The families
Group parents, kids and siblings into one family account with one payment method. Sibling discounts applied automatically.
The questions every switcher asks.
Do my members have to sign up again?
No. You import them, they get an invitation to their portal, and their memberships and rank are already there. A trial that was mid-flight converts without re-onboarding anyone.
What about members who've left?
Bring them too. Archiving a member is non-destructive, so their belt, grading history and attendance stay on the record.
What if my current system's export looks different?
The importer previews and validates every row before anything is written. Fix or skip anything that doesn't line up, right there.
Your members earned those belts. They should arrive wearing them.
Start free, import a test file, and see your own gym in it before you commit to anything.
