Their first class
Sign them up with a trial in seconds. No card needed, in class from minute one.
Built for the way you actually run
Families on one account
Member data kept safe
Made in Australia
Why it matters
Every name on your roster is a person who walked in nervous on day one.
Their first class. Their first grading. The family that trains together. Those moments are why you do this. Base Control keeps the records, the billing, and the reminders out of your way, so you never miss the moment that keeps someone coming back.
Their first grading
Ranks, belts and progress tracked for you, when your discipline grades. Grading day becomes a celebration, not a spreadsheet.
The family that trains together
Parents, kids and siblings under one family account, with discounts applied automatically.
One platform
Everything a gym needs. Nothing you'll never use.
Members carry one profile across every membership. Whether they train BJJ, do yoga, or all of it, you stay connected to one person, not three records scattered across three apps.
Everyone, in one place
One person can hold many memberships across anything you teach. Adults, kids, casual drop-ins. You see the human, not a pile of duplicate signups.
The day-to-day, handled
Classes, check-ins, waitlists, and billing for individuals and whole families. The running of the place, quietly taken care of.
Watch them grow
Track ranks, belts, and gradings when your discipline uses them. Members can follow their own journey in the app.
See it in action
The features that actually run a gym.
Not a list of modules. The handful of things that decide whether your week runs you, or you run it.
Make it yours
Your colours, end to end. Not just a logo in the corner.
Pick your colour and it carries all the way through. The staff dashboard, the buttons, the active states and the accents all wear your brand, not ours, so the people running your gym feel like they are running your gym.
- Your brand colour across the staff dashboard and the member app
- Buttons, active states and accents all themed to match
- Your logo and name where they belong
Two-way messaging
When it's about a child, you're talking to their parent.
Real conversations between your gym and your members. One shared inbox, so reception and coaches reply from the same place. Anything concerning a junior member is addressed to their guardian, not to the child. No personal numbers, no group-chat chaos.
- One shared inbox, so reception and coaches reply from the same place
- Anything about a junior member is addressed to their guardian
- The whole history sits on the member's profile, where you'd look for it
One person, many memberships
Alan trains three things. You see one Alan.
One member can be a purple belt in jiu-jitsu, do kickboxing on a Tuesday, and use the gym floor whenever they like. Base Control keeps all three under a single person, so you talk to Alan, not to three half-filled records in three apps.
- One profile across every membership a member holds
- Grading tracked where the discipline grades, attendance-only where it does not
- No duplicate signups, no merging records by hand
Family billing
One family. One payment method. One place to set it up.
A parent with two kids shouldn't have to set up the account and enter a card three times. Base Control puts the whole family under one account with one payment method. Family discounts, if you use them, are configured once and applied automatically.
- Parents, kids and siblings under one family account
- Card details entered once. Every membership in the family runs off it
- Family discounts configured once, then applied automatically
The member app
An app your students actually open.
One screen with what matters today: the next class, a new message from you, their belt progress. Booking, billing and documents one tap deeper, all wearing your gym's colours, not ours.
- Up-next class, messages and belt progress on one launchpad
- Membership, documents and settings in one profile hub
- Opens in any modern phone browser. Nothing to install from an app store
Automations
Set it once. It runs itself.
Build the routines your gym repeats. Workflows fire on a trigger, scheduled actions run on a date you pick, and campaigns go out to the members you choose. A preview shows you exactly who is affected before anything runs.
- Workflows that fire on a trigger, with presets to start from
- Scheduled actions targeted by program, age group, or any filter that fits
- Campaigns to the members you choose, with a preview before it sends
The front desk
The 6pm rush, without a second person on the desk.
A tablet at the door checks everyone in. A walk-in scans a QR code, signs the waiver on their own phone, and starts their free trial before class begins, on your lead board, not on a clipboard.
- Check-ins keep working when the wifi drops. They queue on the device and sync when it reconnects
- Walk-in waivers signed on the visitor's own phone, straight from a QR code
- First-timers land in your trial pipeline from minute one
Leads and enquiries
Follow every enquiry from first message to first payment.
Every enquiry lands on a board you can actually read at a glance. Drag a lead from a first message through their trial to their first payment, and nobody slips through the gap between interested and signed up.
- New, Contacted, Trial Booked, Trial Attended, Converted at a glance
- Every enquiry captured the moment it arrives
- See where each person is, so the next nudge is obvious
Switching?
Bring your members and their belts.
Import your roster from your current system, belts and stripes included. No re-grading two hundred people by hand.
See how switching worksWhat sets it apart
Five things most gym software gets wrong.
Built around the way a real academy works, not bolted on after the fact.
01
One identity, their whole journey
From a first trial to a black belt and beyond, one person is one record. Kids, parents and former members all handled properly.
02
Grading is built in
Ranks, belts and gradings are tracked where your discipline uses them, and quietly absent where it does not.
03
Family billing in one place
Parents, kids and siblings sit under one account with one payment method, and the sibling discount is worked out for you.
04
Trials that convert in one tap
Turn an enquiry into a trial, and a trial into a paying member, without the chase.
05
Your data stays yours
Your members and your records belong to you, kept safe and available to export.
Train at a gym that uses Base Control?
Your gym has its own page for class times and sign-ups.
Ask your gym for their link, or search your gym's name to find their timetable.
Ready when you are
Run the academy. We'll run the admin.
Tell us about your gym and we'll have your trial ready, usually within one business day. BJJ, kids, families, the gym floor, all on one roster.
Start your free trial14 days free · every feature included · no payment required